👩‍🏫 Admin Guide

Approve Teachers & Assign Classes

Approve teacher join requests, give each teacher the right classes, and set a class teacher for every section — all inside the Clasa app. No separate portal to log into.

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First, two simple ideas

Classes vs Class Teacher

These sound similar but do different things. Getting them straight makes everything else easy.

📚

Assigning classes

Decides which class conversations a teacher can access. A teacher can be assigned to many classes — for example a maths teacher who teaches 7A, 8B and 9C.

Many classes per teacher
⭐

Class teacher (in-charge)

The single teacher responsible for one section — the class in-charge. Each section has exactly one class teacher, and a teacher can be class teacher of only one section.

One section per class teacher
1

Approve a teacher & assign their classes

When a teacher requests to join your school, approving them and choosing their classes happens in one step.

  1. In the Clasa app, go to Pending requests — "Teachers waiting for your approval".
  2. Find the teacher. Each request shows their name, phone, and how long they've been waiting.
  3. Tap the green tick ✓ Approve to open the Assign classes screen. (Tap ✗ Reject instead to decline the request.)
  4. Select every class-section this teacher should access. Tap Select all to pick the whole school at once.
  5. Tap Assign classes. The teacher is approved and added to those class conversations in one go.

Picking classes looks like this

7A ✓ 7B 8B ✓ 8A 9C ✓ 9A
What approval does: the teacher is added to the selected class conversations and can start communicating with those students and parents.
2

Set a class teacher for each section

Separately from class access, every section should have one class teacher — the in-charge. Clasa keeps a running list of sections that still need one.

  1. In the Clasa app, open Class teachers. You'll see how many sections are still unassigned (e.g. "4 left") with a progress bar.
  2. Tap Assign next to a section, such as Class 7A.
  3. On the "Who's in charge of Class 7A?" screen, pick a teacher from the list.
  4. Tap Set for 7A. The section is marked done and you're moved to the next unassigned one.
  5. Repeat until every section has a class teacher. When the list is empty, you'll see "All covered".
One class each: a teacher who is already a class teacher of another section can't be picked again — each teacher is class teacher of just one section.
3

Change or remove a class teacher

Need to swap the in-charge of a section or free a teacher up?

  1. Open Teachers in the Clasa app.
  2. Tap the teacher you want to update. Class teachers show their section as a badge (e.g. 7A ✓).
  3. Choose Change class teacher to reassign their section to someone else, or Remove class teacher to leave the section without an in-charge.
Note: removing someone as class teacher does not remove them from the class conversations. Their class access stays unless you change it separately.
Quick reference

Classes vs Class teacher, side by side

 Assigned classesClass teacher
What it controlsWhich class conversations the teacher can accessWho is the in-charge of a single section
How manyMany classes per teacherOne section per teacher
Where to set itPending requests → Assign classesClass teachers screen
Set during approval?Yes — together with approvalNo — set separately, any time

✅ The simple order to follow

Approve teachers and give them their classes from Pending requests, then go to Class teachers and set one in-charge per section. That's the whole setup.

Frequently Asked Questions

What's the difference between assigning classes and setting a class teacher?
Assigning classes decides which class conversations a teacher can access — a teacher can have many. A class teacher is the single in-charge of one section. A teacher can be in many classes but the class teacher of only one.
How do I approve a teacher who requested to join?
Open Pending requests, tap the green tick on the teacher's request, select the classes they should access, and tap Assign classes. Approval and class assignment happen together.
Can one teacher be the class teacher of two sections?
No. Each teacher can be the class teacher of only one section. They can still be added to many other class conversations.
How do I change or remove a class teacher?
Open Teachers, tap the teacher, and choose Change class teacher or Remove class teacher. You can then assign that section to someone else.
If I reject a request, can the teacher try again?
Yes. Rejecting only removes the current request — the teacher can request to join again, and you'll see a fresh request in Pending requests.
Who can approve teachers and assign classes?
Only school admins. Teachers and other roles don't see these screens.

Get your teachers set up

Approve requests, assign classes, and name your class teachers — usually a few minutes for the whole school.

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